KhataIN connects Accounting, Inventory, Sales, Purchasing, POS, CRM and Ecommerce — so every sale, stock movement, customer and transaction belongs to one clear business story.
Purchasing receives goods. Inventory tracks stock across warehouses. POS and Web Storefront record sales. CRM monitors customer credit limits. Double-entry accounting keeps the books balanced automatically.
A proper double-entry accounting engine underneath. General ledgers, journals, fiscal years, tax compliance, and automated balance sheets without tedious manual bookkeeping.
Acts as the central truth engine. Every sale, purchase order, refund, and stock movement generates debit and credit entries automatically.
Posts revenue, discounts, and accounts receivable automatically upon invoice.
Calculates live Cost of Goods Sold (COGS) on every delivery.
Creates accounts payable and vendor aging schedules upon receiving bills.
Supplier PO received & verified against Goods Receipt Note.
Warehouse counts & valuation update across all branches instantly.
Counter or web sale completed; stock decrements in real time.
Customer ledger records purchase, terms & loyalty score.
Balanced debits, credits, VAT & journals post automatically.
Live P&L, Balance Sheet & Cash Flow ready on demand.
Bring purchasing and inventory into the same workflow so receiving shipments, verifying item counts, and knowing the financial impact never require multiple spreadsheets.
Whether a sale happens at the physical checkout counter or through your online store, every order pulls from the same central stock pool with zero risk of overselling.
Revenue is much more actionable when you see who the customer is, their lifetime transaction history, outstanding credit balances, and exact payment habits at a glance.
Routine sales, purchases, payments, and stock adjustments automatically create compliant debit and credit entries, keeping books audit-ready every single day.
A proper ledger underneath, with a day-to-day experience that stays understandable for business owners, accountants and teams.
Income, expenses and transfers with draft and posted transaction workflows.
Budgets, goals, recurring rules and projections for upcoming cash flow.
Create invoices, follow their status and keep receivables beside your books.
Move from transactions into ledger, trial balance, P&L, balance sheet and reports.
You make payments through your regular bank, digital wallet, or cash as normal. KhataIN acts as your master bookkeeping record (via bill photo, Excel, PDF, or fast entry) so you never lose track of income, expenses, stock, or customer credit.
Watch the wasted minutes and re-typing fatigue accumulate as you jump between apps.
Instead of asking you to imagine what “Inventory + POS + CRM + Ecommerce” feels like, explore this interactive walkthrough to see how operational modules flow seamlessly into your unified financial core.
KhataIN Business OS| Product | SKU | Quantity | Status |
|---|---|---|---|
| Organic Coffee Beans 1kg | CB-104 | 240 bags | Optimal |
| Ceramic Mug (Forest) | MG-008 | 14 pcs | Low Stock |
| Herbal Tea Assortment | HT-210 | 185 boxes | Optimal |
| Canvas Carry Tote | CT-012 | 42 pcs | Restocked |
Inventory gives owners a quick picture of products, stock levels and movement while keeping the financial connection nearby.
KhataIN keeps the depth of a professional double-entry accounting engine instead of reducing your operations to an isolated spreadsheet.
Transactions move through a rigorous review flow. Posted records become immutable with tamper-proof audit trails.
Journal entries, general ledgers, trial balance, P&L, balance sheets and accountant-ready export bundles.
Real-time stock valuation across multiple depots with low-stock alerts, batch numbers, and barcode scanning.
Purchase orders, goods receipt notes (GRN), landed cost calculations, and vendor credit terms in one view.
Fast register billing with split payments, thermal receipts, and real-time inventory deductions at the counter.
Sell online with live warehouse catalog sync, customer order notifications, and zero manual ledger re-entry.
Automate recurring overhead expenses, project cash-flow runways, and prevent departmental budget overruns.
Manage multiple business companies or personal books separately under one account with OTP and audit logs.
Explore our full breakdown including Fiscal Year Closures, Customer KYC, Loan Amortization, Barcode Generator, Tax Schedules, and Team Roles.
A transaction is not an isolated spreadsheet row. KhataIN connects everyday business activity directly to an immutable audit and accounting trail.
No painful migration headaches. Upload last year's balance sheet, payables, receivables, inventory, and bank accounts in one unified Excel file — or record entries straight from PDFs, spreadsheets, and receipt photos.
Migrating from Tally, QuickBooks, Excel spreadsheets, or legacy accounting systems is effortless. KhataIN provides a single clean master template that imports everything simultaneously.
| AAccount Name | BAccount Group | COpening Debit (Rs) | DOpening Credit (Rs) | EBS Fiscal Year | |
|---|---|---|---|---|---|
| 2 | Fixed Assets & Store Equipment | Non-Current Asset | 850,000 | — | 2082/83 |
| 3 | Inventory Opening Valuation | Current Asset | 420,000 | — | 2082/83 |
| 4 | Accounts Receivable (Customers) | Current Asset | 182,500 | — | 2082/83 |
| 5 | Nabil Bank Operating Account | Cash & Bank | 315,000 | — | 2082/83 |
| 6 | Petty Cash Float (Kathmandu) | Cash & Bank | 20,000 | — | 2082/83 |
| 7 | Accounts Payable (Vendors) | Current Liability | — | 240,000 | 2082/83 |
| 8 | Bank Term Loan (Nabil) | Non-Current Liability | — | 300,000 | 2082/83 |
| 9 | Retained Earnings & Equity | Equity | — | 1,247,500 | 2082/83 |
| 10 | |||||
| 11 | |||||
| 12 |
One single login allows you to switch between multiple legal corporate entities or personal books, while keeping each ledger strictly quarantined and audit-isolated.
Invoices, inventory stock, POS counter sessions, and VAT reporting stay completely separate from your other company books.
Whether you are managing personal wealth or running full commercial operations with warehouse stock and POS, choose the tier that fits.
For micro-businesses and startups testing real operational ledgers.
Full double-entry accounting and warehouse inventory with zero artificial limits.
For high-volume multi-entity corporate groups requiring custom SLAs.
Keep your core clean. Plug in optional operational modules as your operations need them.
Professional tax invoices, quotations, payment links, and accounts receivable tracking.
Purchase orders (POs), 3-way matching (PO vs. GRN vs. Bill), and supplier accounts payable.
Sub-second barcode counter checkout, cash register shift balancing, and offline-first sync.
Customer directories, credit limits with stop-rules, client buying habits, and statements.
Built-in online storefront directly linked to warehouse inventory and automatic invoicing.
| Capability | Personal Free | Personal Pro | Business Free | Business Pro |
|---|---|---|---|---|
| Transactions | 100 / month | Unlimited | 500 / month | Unlimited |
| Financial accounts | 5 | Unlimited | 5 | Unlimited |
| Invoices | 5 / month | Unlimited | 20 / month | Unlimited |
| Categories | 20 | Unlimited | 20 | Unlimited |
| Multi-currency | — | Included | — | Included |
| Budgets & goals | 5 | Unlimited | 3 | Unlimited |
| Recurring rules | 3 | Unlimited | 5 | Unlimited |
| Calendar events | 100 | Unlimited | 100 | Unlimited |
| Financial statements | Included | Included | Included | Included |
| Cash & banking reports | Included | Included | — | Included |
| Tax & audit reports | — | Included | Included | Included |
| Advanced reports | — | Included | — | Included |
| Excel & PDF export | — | Included | — | Included |
| AI document pages | 1 / month | 5 / month | 3 / month | 25 / month |
| Use your own AI key | — | — | — | Included |
| Document storage | 100 MB | 2 GB | 3 GB | 20 GB |
| Priority support | — | Included | — | Included |
| Bank reconciliation | — | — | — | Included |
| Sales reports | — | — | — | Included |
| Purchasing reports | — | — | — | Included |
| Inventory reports | — | — | Included | Included |
| Point of sale reports | — | — | — | Included |
| Team members | — | — | 2 | Unlimited |
| Products | — | — | 50 | Unlimited |
| Warehouses | — | — | 1 | Unlimited |
| Multi-warehouse transfers | — | — | — | Included |
| Customers | — | — | 5 | Unlimited |
| Vendors | — | — | 5 | Unlimited |
We are actively expanding beyond traditional typing to bring cutting-edge AI speech and conversational entry straight into your bookkeeping core — while keeping your books completely under your verified control.
Speak your transactions in Nepali or English. KhataIN AI transcribes and formats the double-entry voucher, presenting a mandatory on-screen confirmation screen for review before anything is saved.
Message your KhataIN AI assistant to log daily expenses, look up customer balances, or draft invoices. Shows a clear debit/credit preview card for your 1-click confirmation before posting.
Snap photos of paper receipts, supplier invoices, or fuel bills. Attaches the photo permanently to the voucher for audit proof and zero tax disputes.
Instant mobile bill photo capture, fast cash expense vouchers, real-time warehouse inventory lookups, and one-tap approval notifications wherever your business takes you.
Yes. You can view and enter dates in Bikram Sambat or AD, and every report follows Nepal's Shrawan–Ashadh fiscal year.
Ready to run clean, audit-ready books? Get started immediately with your Google account on app.khatain.com — free forever with zero credit card required.
